Cion Coulter

Consulting Engineers and Building Scientists

ProjectWeb FM

No more copying, couriering or losing Drawings…No More Plans Room

Property Managers using ProjectWeb FM know the value of their building’s drawings. They know how important it is to be able to access the information quickly and with the confidence that the drawings used are the latest and most accurate.

ProjectWeb FM users ensure their drawings are never lost, they never pay to print or courier drawings and they never spend time looking for or organizing drawings in a plans room. They are able to respond to consultants and tenants faster and have more time to resolve issues.

ProjectWeb FM is a turnkey service and software solution that is tailored to manage
property documents for property management and operation teams. The solution begins by sorting, cataloguing and archiving all technical paper documents. Next, current documents are digitally scanned, indexed and made available to the management team on ProjectWeb, a Cion|Coulter developed document website, which provides access 24 hours per day, 7 days a week. Once the initial project has completed, the team is available to process updates on an as-needed basis.

Features and Benefits

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Sorting

Each and every drawing for your building is reviewed and compared to all the others ensuring that the latest versions are identified and duplicates removed. Removing this clutter is a crucial step for your drawings to be able easily found. As an engineering firm our staff has the expertise required to manage this for you.

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Categorization

Drawings are organized into a folder hierarchy that makes sense for your building operations team. You will be able to find drawings instantly whether you are looking for: base building drawings, renovation drawings from previous years or tenant fit out drawings.

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Scanning

We are able to provide the best possible quality scan while keeping the file size to a minimum. Even the most distressed and damaged drawing can be scanned so that it is easily and quickly viewable.

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Indexing / Searching

Searching for your drawings is extremely simples, we tag your drawings with the information found within the title block: file name, drawing title, date issued and why it was issued.

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24/7 Access

Your drawings are available to you and your team anytime and anywhere, all you need is a browser. Our secure hosting environment means your drawings are protected and the people that have access to them are the people you choose.

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No Administration

We manage the site for you, so you don’t have to learn how to add new users or setup security. All you have to do is send us an email and we manage this for you. We make this easy for you and all users, having “read only” access means that no mistakes can ever be made.

We initially chose the ProjectWeb FM solution so that operations staff would have better access to building drawings. Since then, we have found many other uses for it, including facilitating our time to prospective tenants. Anthony Casalanguida, General Manager, OPGI Management Limited Partnership
There is risk associated with storing the only copy of our plans on site. ProjectWeb FM addresses this liability by storing digital versions of all of our plans online, allowing our originals to be properly archived. Alison Pritchard Kuncic, Property Manager, Canada Lands Company CLC Limited
After implementing ProjectWeb FM on over 200 Million Square feet of buildings we have found that 4 out 5 drawings in a typical plans room are superseded, duplicates or for an entirely different building. Evan Shkolnik, Director, Cion|Coulter.

As a ProjectWeb FM user you will save time by not having to search through duplicates and superseded drawings and save money by scanning only what is required.

Quickly Respond to Emergency Situations

In the event of an emergency your management team will have safe and immediate access to all the buildings drawings without needing to go inside the building.

A Single place to find all drawings

On average 10% of all documents are misfiled and 7% are lost completely. With ProjectWeb FM you will never lose a drawing again.

Frequently Asked Questions

Who owns the drawings?

You do! Cion|Coulter are only proving management services, at any time we can provide you all of the drawings on disc complete with an excel file containing all of the metadata (searchable information)

Who can access the drawings?

Only the people you choose will have access, this can include internal employees and external consultants and even tenants. What a user is able to see is also up to you, some users can see everything some users will only be able to see specific folders. What is important is that users will only see what you want them to and that Cion|Coulter will not provide access to the site without you written approval.

What format are my drawings stored in?

Each drawing is available in a pdf format. Hardcopy drawings are scanned to a pdf and CAD files are printed to a PDF as well as being stored in their CAD format. This ensure that everybody is able to properly view all drawings and the benefit of having CAD files is retained.

How do we add drawings in the future?

Updates to the system are managed by Cion|Coulter on an as required basis. Simply send us the drawings or have us pick them up at your office and we will provide you with a fixed fee to manage everything on your behalf.

How do we add new users?

Simply send us an email and our support team will manage everything for you. New users are notified of their access and call us (not you) for support should it be required. All of this within 24 hours of your initial request.

Does ProjectWeb FM only manage drawings?

No, any digital file can be managed in the system and any hardcopy document can be scanned to a pdf. This can include manuals, specifications, fire plans, etc.

How much does it cost?

Every building is different, call us for a free plans room assessment and we will provide you a fixed fee quote.

We now have immediate access to building information that wasn't possible in our plans room. With ProjectWeb FM my staff is empowered to deal with issues faster and more effectively, saving us time and money. Patricia Poyntz, General Manager, Yonge Corporate Centre

Turnkey Service

From the moment when we pick up your drawings, through to the management and support of your users, we provide you with a turnkey service, a drawing management strategy which minimizes the effort required by you and maximizes the benefits of the drawings to your staff and consultants.

Do you spend more time finding or waiting for the drawing you need than you do using them?
There is a smarter way to manage your drawings.

Get rid of your plans room today!